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How To Become A Vendor

Vendor Self Service (VSS)

 

The City of Hallandale Beach has implemented a Vendor Self Service Program.   Vendor Self Service (VSS) provides vendors with web-based access to the City’s database for vendors to see their company’s information, such as listing of the vendor’s current 1099 data, purchase orders, invoices, and checks. Furthermore, VSS offers the ability to upload attachments related to the vendor’s files. The VSS provides the City with your vendor information.  
 
In order for your firm to receive notifications about formal solicitations (Bids, RFPs, etc.), your firm must enter and maintain your  contact and remittance information, discount and payment terms, designated contact persons, and the list of commodity codes that represent the goods and service your firm can provide in this system.
 
 
 
Please follow the Registration Instructions below: 


Instructions for Registration:

If you are and Existing Vendor, please enter all fields including the section marked “Existing Vendors Only”

Step 1: Create a User ID and Password. Your Password must be between 5 and 15 characters. Your Password must contain letters, numbers, and at least one non-alpha numerical character

If you are and Existing Vendor, please enter all fields including the section marked “Existing Vendors Only”

Click “Continue”

 

Step 2: Provide your firm’s information as outlined on your W9. You must provide a Valid e-mail address.

For Vendor Type use: General Vendors


Note: Disregard “Payment Terms and Bank Information


Click “Continue”.
  

 

Step 3:
Enter your Remittance information. You will be required to list an e-mail address. Disregard the Bank Information. Click “Continue.” 
  

Step 4: Enter the contact information and select only E-Mail as preferred method for receiving purchase orders.  Please note: we will NOT be using the Mail or fax method of delivery. Click “Continue.” 
 

Step 5: Review and verify all your information.  Click “Register” 
 


Step 6:YOUR REGISTRATION IS NOT COMPLETE UNTIL YOU ADD COMMODITY CODES AND W9. Under your login, please follow the instructions below:

  • Click My Profile
  • Click Commodity Codes
  • Search by keyword
                       

A message will show every time a search is done, it is NOT an error. Read message carefully. Click OK. You must save your codes to your profile.
    
                   
Step 7:
 Upload your W-9 and Certificates of Insurance. PDF ONLY.                 

  • Click My Profile
  • Click Attachments


                       

Please follow the link to register:
                       

https://hallandalebeach.munisselfservice.com/Vendors/Registration/Default.aspx

If you have any questions or concerns please contact the Procurement Department at
 or (954) 457 - 1374.

 

 

Local Vendor Preference

Please note that the City of Hallandale Beach has a Local City of Hallandale Beach Local Vendor Preference (LVP).   The LVP may be granted to local vendors that will be utilized as vendors, contractors or subcontractors to perform the task/project. The proposer/firm must provide for each specific element(s) of work to be performed the name of each local vendor that will be utilized and will be responsible for performing the work for this task/project.  Firm must provide the dollar value of such work as a percentage of the total quote/contract value.

If a Firm meets any of the following LVP Tiers, as stated below, Firm must submit the forms stated below for the applicable Tiers when Firm submits the quote in order to be considered and be granted the LVP.

Tier 1 LVP 

A firm will be granted LVP  Tier 1 if it the owner of the business is a resident of the City of Hallandale Beach and has a valid homestead from Broward County Property Appraiser’s in the City’s limit  AND the resident owns a business within the City limits with a valid Business Tax License issued by the City.

In order to obtain Tier 1 LVP, Firm must provide, with submission of this quote:  a) copy of Broward County Property Appraiser’s for owner of business, and b) Business Tax License issued by the City of Hallandale Beach.  Both items, a and b, must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.

Tier 2 LVP

A firm will be granted LVP Tier 2 if the business is within the City of Hallandale Beach limits and has a valid Business Tax License issued by the City.  In order to obtain Tier 2 LVP, Firm must provide with submission of this quote:  a) copy of the Business Tax License (BTL) issued by the City of Hallandale Beach.  The BTL must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.

Tier 3 LVP

A firm will be granted LVP Tier 3 if the owner of the business is a resident of the City of Hallandale Beach and has a valid homestead from Broward County Property Appraiser’s in the City’s limit AND the resident owns a business outside the City limits with a valid Business Tax License issued by a City.  In order to obtain Tier 3 LVP, Firm must provide with submission of this quote:  a) copy of Broward County Property Appraiser’s for owner of business, and b) Business Tax License issued by a City.  Both items, a and b, must have been issued (be dated) at least one (1) year prior to the due date of the quote stated above.