CITY OF HALLANDALE BEACH

MEMORANDUM

CM10-139

DATE:                        June 28, 2010

TO:                 Honorable Mayor and City Commission

FROM:            Mark Antonio, Interim City Manager

SUBJECT:     Discussion of FY10-11 Donations to Charitable Organizations

Throughout the years, the City has been and continues to be a strong supporter of our community and non-profit organizations which enhance and better the quality of life for our residents.  As a result, every year the City makes a contribution to various organizations that have a direct impact in helping to improve our City’s quality of life. 

Last year the City General Fund and Law Enforcement Trust Fund designated approximately $86,000 to various charitable organizations and as a result, City and its residents have greatly benefited and formed positive relationships to realize the same goal of enriching the City and the quality of life of its residents. 

In preparation for the FY10-11 budget and as requested by the City Commission, in October 2009, staff sent a letter to each organization the City provided funding and notified them that they would be required to provide certain information to be eligible for Fiscal Year 2010-2011 funding.  The letter from the City advised that as part of their fiscal year 2010-2011 letter of request, the letter needed to specify how the organization intended to utilize the requested funds, how the requested funds would impact the residents of Hallandale Beach, how they utilized the 2009-2010 fiscal year funds, and to state what percentage of funding is utilized for administrative costs. 

In addition to the initial letter, staff sent follow-up letters this June as directed by the City Commission stating the following: 

During the 2009-2010 fiscal year budget for the City of Hallandale Beach, your organization requested and/or received funding from the City of Hallandale Beach).  On July 28-29, 2010, the City Commission will be holding a Special Meeting to discuss the budget.  If your organization will be requesting funding as part of or during the 2010-2011 Fiscal Year (October 1, 2010 – September 30, 2011), the City Commission/Board of Directors would like to invite you to give a brief presentation, at which time your funding request will be considered.  Included in your presentation, the Commission requires that you include a copy of your five year sustainability plan.  Additionally, as part of the presentation please be prepared to present information including but not limited to:

1. How you plan on utilizing the requested funds;

2. How the requested funds will impact the residents of the City of Hallandale Beach;

3. How the 2009-2010 Fiscal Year Funds were utilized. This should include a detailed financial report;

4. A discussion of what percentage of the funding will be utilized for administrative costs. 

The letter directed each organization to contact the City Clerk’s Office by July 9^th to request an opportunity to give a presentation during the July 28-29, 2010 City Commission Special Budget Meeting. 

For your review and consideration, the following is a list of Charitable Organizations that have sent letters of request for Fiscal Year 2010-1011 funding:

A Child is Missing

Crimestoppers

Family Central

Hallandale Beach Chamber of Commerce  

Hallandale Beach Crime Watch

Hallandale Symphonic Pops

Holocaust Documentation Center

Kids in Distress

Kiwanis International (Pasta Dinner)

Police Athletic League

Police Explorers

Women in Distress

Youth Crime Watch

Attached please find the FY10-11 Charitable Contributions Chart detailing the FY09-10 budgeted charitable contributions and the FY10-11 requests received.  Additionally, please find copies of the letters of request for your review and consideration. 

_______________________________                                                         

Mark Antonio

Interim City Manager                                                                         

MA/jf