CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: June 12, 2008
TO: D. Mike Good, City Manager
FROM: William Brant, P.E., Director, Public Works, Utilities & Engineering
SUBJECT: Request to Award Contract for Roadway and Swale Improvements on N.E. 14th Avenue and Layne Boulevard
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SUMMARY
Pursuant to Chapter 23, Section 23-107(6), Bids and Contracts from Other Entities, Hallandale Beach Code of Ordinances, request authorization to award Florida Highway Products, Inc., a contract in the amount of $125,622 for the MicroSurfacing of NE 14th Avenue and Layne Blvd. using contract prices from Collier County, Florida Bid #06-3920; and,
Pursuant to Chapter 23, Section 23-107(5), Unique Circumstances, request authorization to award Florida Highway Products, Inc. a contract in the amount of $485,124 using prior contract prices for the Full Depth Reclamation of Golden Isles Drive extended to Hallandale Beach by Florida Highway Products, Inc. for the removal of asphalt and reconstruction using hot asphalt and stripping of the swale area of N.E. 14th Avenue and the removal of existing curbing and installation of new curbing and stripping on Layne Boulevard.
If approved, the City Manager will use City funds and appropriate amounts from Developer’s funds to fund the project.
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F I N A N C I A L D A T A
1. DEPARTMENT: Public Works, Utilities & Engineering
2. DIVISION: Engineering
3. FUNDS: To be determined
4. ACCOUNT #: To be determined
5. ACCT. DESCRIPTION:
6. FY BUDGET: FY2007-2008
7. AMOUNT BUDGETED:
8. GRANT FUNDS: YES NO_X_ AMOUNT $ N/A
9. FUND TRANSFER: YES X NO __ AMOUNT $ N/A
10. FROM ACCT. To be determined
11. TO ACCT. #: To be determined
12. REASON FUNDS AVAILABLE FOR TRANSFER:
13. PRICE ANALYSIS: ATTACHED ADD'L MAT FDR NONE X_
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B I D I T E M D A T A
14. DESCRIPTION OF BID ITEM: Refer to Summary, above
15. SUPPLEMENTAL MATERIAL: ATTACHED ADD'L MAT FDR NONE x
16. # BID INVITATIONS SENT: N/A
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. CURRENT PRICE: N/A
20. CURRENT VENDOR: N/A
21. RECOMMENDED VENDOR: Florida Highway Products, Inc.
22. BID AWARD AMOUNT $610,746
23. COMMENTS: Contract prices from existing contracts as described in the Summary, above
24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/A
25. ESTIMATED PURCHASE AMOUNT: N/A
26. BID TABULATION ATTACHED: YES NO X ADD'L MAT FDR
27. TERM OF CONTRACT: Contract prices are in effect during the period of the project
28. BID VALID TO: N/A
29. BID PRICE VALID FOR TERM OF CONTRACT: YES X NO COMMENTS
30. WARRANTY PERIOD: 1 year
31. DELIVERY TIME: 2 weeks from Notice to Proceed
32. STATE CONTRACT: YES NO X
33. CONTRACT #: N/A
34. CO-OP PURCHASE: YES NO X
35. AGENCY: N/A
36. EXPECTED LIFE OF ITEM: Base of Street: Indefinite /Surface of Street: 15 Years/Curbing: 20 Years
37. ITEM DEMO'D: YES NO N/A__X__
38. REFERENCES CHECKED: YES X NO N/A__
39. CONTRACT: ATTACHED ADD'l MAT FDR ___ N/A _X_
40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO N/A X
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REPORT PREPARED BY: _______________________________ ____________
Beatriz Alvarez Date
Engineer I
REVIEWED & SUBMITTED BY: ____________________________ ___________
Gordon Dobbins Date
Assistant Director, Utilities/Sanitation
REVIEWED AND CONCUR: _____________________________ ___________
D. M. Good, City Manager Date