CITY OF HALLANDALE BEACH
MEMORANDUM
DATE: June 2, 2008
TO: D. Mike Good, City Manager
FROM: Daniel P. Sullivan, Fire Chief
SUBJECT: Request to Award Bid #F07-07-0828, (Florida Sheriffs Association Bid) (2008Pierce Impel HDR Pumper)
SUMMARY
Pursuant to Chapter 23, Section 23-108, Cooperative Purchasing, Hallandale Beach Code of Ordinances, request authorization to award Bid #F07-07-0828, # 14 (Florida Sheriffs Association Bid), (2008 Pierce Impel HDR Pumper), to lowest, responsive, responsible bidder (Pierce Manufacturing Inc.), in the total amount of $ 445,540.14.
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FINANCIAL DATA
1. DEPARTMENT: Fire
2. DIVISION: 2250 Fire Equipment R&R
3. FUND: 810 Fire Assessment Program
4. ACCOUNT #: 810-2250-522-6515
5. ACCT. DESCRIPTION: Capital Outlay, Trucks
6. FY BUDGET: FY 2007/2008
7. AMOUNT BUDGETED: $500,000
8. GRANT FUNDS: YES__ NO_X_ AMOUNT $
9. FUND TRANSFER: YES__ NO_X_ AMOUNT $
10. FROM ACCT. #: N/A
11. TO ACCT. #: N/A
12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A
13. PRICE ANALYSIS: ATTACHED___ ADD'L MAT FDR___ NONE___*
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BID ITEM DATA
14. DESCRIPTION OF BID ITEM: Heavy Duty Rescue Pumper (Fire Engine)*
15. SUPPLEMENTAL MATERIAL: ATTACHED___ ADD'L MAT FDR___ NONE___
16. # BID INVITATIONS SENT: N/A
17. # BIDS RECEIVED: N/A
18. # RESPONSIVE BIDS: N/A
19. CURRENT PRICE: $ 445,540.14*
20. CURRENT VENDOR: Pierce Manufacturing Inc.
21. RECOMMENDED VENDOR: Pierce Manufacturing Inc.
22. BID AWARD AMOUNT:
23. COMMENTS*
24. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/A
25. ESTIMATED PURCHASE AMOUNT:
26. BID TABULATION ATTACHED: YES___ NO_X_ ADD'L MAT FDR___
27. TERM OF CONTRACT:
28. BID VALID TO: N/A
29. BID PRICE VALID FOR TERM OF CONTRACT: YES___ NO___ COMMENTS___
30. WARRANTY PERIOD: *
31. DELIVERY TIME: 270-300 working days
32. STATE CONTRACT: YES_X__ NO___
33. CONTRACT #: 07-07-0828
34. CO-OP PURCHASE: YES___ NO_X__
35. AGENCY:
36. EXPECTED LIFE OF ITEM: 18 Years
37. ITEM DEMO'D: YES___ NO_X__
38. REFERENCES CHECKED: YES___ NO___ N/A_X__
39. CONTRACT: ATTACHED_X__ ADD'l MAT FDR___ N/A___
40. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_X__ NO___ N/A___
* See corresponding comment on Attachment 1, Bid Summary Comments
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REPORT PREPARED BY: _______ ___________ ____________
Tim Wiley, Battalion Chief Date
REVIEWED & SUBMITTED BY: __________________________ ____________
Daniel P. Sullivan, Fire Chief Date
REVIEWED AND CONCUR: ______________________________ ____________
D. Mike Good, City Manager Date
COMMENTS:
Exhibit "A"
ATTACHMENT 1
BID SUMMARY COMMENTS
BID NO. F-07-07-0828
13. Price taken from an established bid.
14. This item is a 1,500 gallon per minute triple combination fire engine, meeting all National Fire Protection Association and Insurance Servicing Organizational recommendations for this community.
19. The purchase price of $445,540.14 is inclusive of all options, and reflects a $15,075 prepayment discount.
23. Comments – Engine 385 is a 20 year old fire pumper which has met its life expectancy and will be disposed of by the City Manager in accordance with the City Code.
30. Warranty: Chassis three years, Body ten years, and up to twelve on the paint.
Prepared By: _________________ ________ ______________
Timothy Wiley, Battalion Chief Date