CITY OF HALLANDALE BEACH, FLORIDA

MEMORANDUM

DATE: September 21, 2007

TO:                           D. Mike Good, City Manager

FROM:                     Thomas A. Magill, Chief of Police

SUBJECT:               BP023/07 – Municipal Complex Improvements – Security System Replacement

PURPOSE:

The police Department coordinated a project to replace the security system at the Municipal Complex and various city facilities, including parks, fire stations, and the Public Works Compound.  The City Commission is requested to award a contract for the upgrade and expansion of security system at designated city facilities. 

BACKGROUND:

Each Department Director, or designee, was contacted and the respective facilities were toured to determine the areas of security concern.  A Request for Proposal (RFP# FY2006-2207-004) was then issued to secure a vendor to upgrade and expand the security system.

DISCUSSION:

Five companies responded to the RFP.  Each proposal was evaluated to determine which vendor was best suited to fulfill the requirements of the RFP.   Evaluation factors included experience installing and working with comparable security systems, qualifications of the assigned project manager and team, costumer references and costs associated with the project.  In addition to staff’s evaluation, and independent consultant, Technology Assurance Labs, evaluated the responses and provided a recommendation.

Based on the aforementioned evaluation factors, both staff and the consultant recommended to award the project to Aware Digital, Inc., for a total project cost of $400,963.  This includes $374,371 for the camera and related hardware equipment installation, plus $26,232 for the cost of software and hardware maintenance.  The City Commission has budgeted $200,000 for this project; therefore, additional funding will be needed to complete the project.

RECOMMENDATION:

Pursuant to Chapter 23, Section 23-103, Competitive Bidding, of the Hallandale Beach Code of Ordinances, request authorization to award RFP#FY2006-2007-004, Cameras System Upgrade and Expansion, to Aware Digital Inc., for a total amount of $400,963.  Further, authorize the City Manager to designate the expense accounts as deemed appropriate.

Reviewed:

______________________________                               _________________

D. Mike Good                                                                                 Date                                                                                     

City Manager                                                                                                                                                                                                 Date

____ Approved   ____ Denied    ____ Hold for Discussion

COMMENTS:_____________________________________________________

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