CITY OF HALLANDALE BEACH

MEMORANDUM

DATE: May 18, 2007

TO:                  D. Mike Good, City Manager

FROM:            Earl S. King III, Acting Director of Public Works, Utilities and Engineering

SUBJECT: Request to Award RFQ # FY2005-2006-007, Engineering Design and Construction

                        Services for Installation of a Liquid Chlorination System.  BP #019/04

SUMMARY

Pursuant to Chapter 23, Sections 23-226 through 23-228, Design Build Procurement Method, Hallandale Beach Code of Ordinances, request authorization to award RFQ #FY2005-2006-007, Engineering Design and Construction Services for Installation of a Liquid Chlorination System to GlobalTech, Inc. in the total amount of $241,380.00.

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F I N A N C I A L   D A T A

 1. DEPARTMENT: Public Works, Utilities & Engineering      

 2. DIVISION: Water Production       

 3. FUND:  Water, Renewal Replacement and Community Redevelopment Agency, Public Works

                  Programs         

 4. ACCOUNT #: 430-3395-533-6629 & 130-6340-559-6629      

 5. ACCT. DESCRIPTION: Improvement and Extensions       

 6. FY BUDGET:  FY   2006-2007

 7. AMOUNT BUDGETED: $249,318.00      

 8. GRANT FUNDS: YES_ _  NO_X _    AMOUNT  ________

 9. FUND TRANSFER: YES___  NO_X_AMOUNT  $___________

10. FROM ACCT. #: N/A          

11. TO ACCT. #:       N/A          

12. REASON FUNDS AVAILABLE FOR TRANSFER:  N/A______________________

____________________________________________________________________

13. PRICE ANALYSIS: ATTACHED___ ADD'L MAT FDR__ _ NONE_ __    

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 B I D   I T E M   D A T A

14. DESCRIPTION OF BID ITEM: * _______________________________________

____________________________________________________________________

15. SUPPLEMENTAL MATERIAL: ATTACHED__ ADD'L MAT FDR____ NONE

16. # RFQs SENT: 16  

17. # RFQs RECEIVED:      1  

18. # RESPONSIVE RFQs:     1*                    

19. RECOMMENDED VENDOR: _ GlobalTech, Inc. of Boca Raton, FL__*___________

20. RFQ AWARD AMOUNT:     $241,380.00  *                        

21. COMMENTS: *                   

22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): _N/A___________

23. ESTIMATED PURCHASE AMOUNT: ___N/A_______

24. BID TABULATION ATTACHED: YES_ _ NO__X_ ADD'L MAT FDR___

25. TERM OF CONTRACT:    N/A       

26. BID VALID TO:       Completion      

27. BID PRICE VALID FOR TERM OF CONTRACT: YES_X_ NO___ COMMENTS___

28. WARRANTY PERIOD:       One Year from completion of installation                   

29. DELIVERY TIME:        150 days from notice to proceed               

30. STATE CONTRACT: YES___ NO_X_

31. CONTRACT #:  N/A           

32. CO-OP PURCHASE: YES___ NO_X_   

33. AGENCY: N/A         

34. EXPECTED LIFE OF ITEM:     30 years    

35. ITEM DEMO'D: YES___ NO_X_   

36. REFERENCES CHECKED: YES_X *_ NO___ N/A___ 

37. CONTRACT: ATTACHED___ ADD'l MAT FDR_ __ N/A__

38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES_ _ NO___ N/A_ X__

39. CURRENT VENDOR: ___N/A___________________________________________

40. CURRENT PRICE: ___N/A___________________________________________

* See corresponding comment on Attachment 1, RFQ Comments 

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REPORT PREPARED BY:  ___________________________           ____________

                                               Hal Elsasser                                           Date                                                                                                                 Engineer I

                                               Superintendent, Water Production                                                      

REVIEWED & SUBMITTED BY: ___________________________    ____________

                                                     Earl S. King III                                      Date

                                                     Acting Director, Public Works, Utilities & Engineering

REVIEWED AND CONCUR: _________________________________         __________

                                               D. Mike Good, City Manager                               Date

COMMENTS: ___________________________________________________________

______________________________________________________________________

______________________________________________________________________

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ATTACHMENT 1

RFQ SUMMARY COMMENTS

RFQ #FY2005-2006-007

The following comments relate to the '*' items in numerical order indicated on the Bid Award Summary Memorandum.

14.  This project entails conversion of the current gas chlorination system to a liquid

       chlorination system.  This will result in a reduced risk to the community and increase the

       safety of the system operation as gas is more hazardous than the liquid.

18, 19, 20 and 21.  The small size of this project influenced the number of bidders.  

       GlobalTech, Inc. of Boca Raton was the only responder.  Staff negotiated the price from

       $293,540 to $241,380 and is satisfied that this is a reasonable cost without reducing the

       required scope of services.

36.  Staff contacted Mike Bailey, Utilities Director in Cooper City:  GlobalTech

performed a design-build hypochlorite system for Cooper City.  According to Mr. Bailey, Cooper City was very pleased with GlobalTech’s performance.  They were professional, reliable and responsive.

REPORT PREPARED BY:  ___________________________           ____________

                                               Hal Elsasser                                           Date                                                                                                                 Engineer I

                                               Superintendent, Water Production